In my last blueprints post, I set a number of "next steps" for myself towards the completion of the girls' school albums. For quick reference, here they are again:
- Sort through my "finished digital pages" folder and upload layouts that need to be printed and added to this album.
- Create a set of "grade level intro pages" that collects basic information about each school year.
- Sort through my photo folders and determine which photos need to be
scrapped (some will be stories that stand alone about the school year,
others will support the memorabilia in the album). Use sticky notes on
the memorabilia pages to note accompanying stories. Create a master
list to help keep this organized.
Today, I want to share with you the tools and processes I've created to handle those three steps. While I'm nowhere close to being finished with this album, that's okay, because by necessity this album has to be an ongoing project -- both girls are still in school. And even though I'm not "caught up," I do have a process in place, which means that I am working on this project as I go, instead of allowing these things to just pile up.
Let's just tackle these in order, shall we?
1. Sort through my "finished digital pages" folder and upload layouts that need to be printed and added to this album.
This is in process. Uploading takes a little bit of time, but it's one of those tasks that I can start and then walk away from my laptop to do other things while it's going on. I have a couple of different folders that hold my finished layouts, and once I upload them to my printer of choice (I use Scrapping Simply), then I make a backup to my EHD and remove them from my laptop. Once those layouts get printed, the backup files are deleted; there's no need to keep the digital file once I have a hard copy. For more information on printing, I recommend this post at The Daily Digi, as well as this one.
2. Create a set of "grade level intro pages" that collects basic information about each school year.
After sorting through all of my memorabilia for each grade level, I realized that there were some basic things that I needed to capture about each year. The easiest way to do this, I thought, was to make a simple 2-page template that allowed me to include the following information: a school photo, the grade/school/year, and general information about the school year.
The template is designed so that the main photo and school information goes on the left page. On the right side, there's room for three more photos (I always seem to have some random extra photos that don't really fit with anything else floating around), and plenty of journaling room. In terms of journaling, I plan to use the following categories: teachers, schedule, friends, sports, clubs, awards, trends, field trips, and favorites. I fully intend to have the girls fill out this information in their own handwriting (which means I'll probably build my pages as hybrid pages, since I'll need to add the school pictures each year, too). If you'd like to download this template, it's available here.
3. Sort through my photo folders and determine which photos need to be scrapped (some will be stories that stand alone about the
school year, others will support the memorabilia in the album). Use
sticky notes on the memorabilia pages to note accompanying stories.
Create a master list to help keep this organized.
I've created one more simple download for you to use to help keep your stories-in-process organized and ready to scrap.It will easily coordinate with the other graphic organizers I've designed for album planning, as well as the basic layout planner I created for this class.
The download allows you to keep track of the basic idea of the story that needs to be told, as well as the photo file names (and folder locations) and the related memorabilia. This way, you can jot down these stories as you work through your folders/content, and then scrap them as the time becomes available. Keeping a list of topics to scrap on hand has always been a real life-saver for me, because it means that when I sit down to scrap, I don't waste any time trying to decide what I want to scrap about.
Download School stories graphic organizer
Here's a sample of what this page would look like filled out -- I've printed several of these pages and tucked them into a 3-ring kraft binder where I keep a number of scrapbooking tools and notes.
With these tools and processes in hand, I'm finally on my way to getting caught up on the girls' schools albums. You know, out of all the boxes of photos and papers and items that my mom has stored away in her ceder chest, the thing I love to look at the most is my School Days book (one of those fill-in-the-blank kind from Lillian Vernon or something like that -- does anybody else have one of those?) I think that's why getting this album planned and underway is so important to me.
As always, Liz and I welcome your questions and comments about this
album series. You can leave them here on the blog, or you can stop by
our Formspring sites as well:
ask Audrey | ask Liz
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